Our public register documents explained

This document provides support and information that allows you to understand the type of documents you will see in the PPC Part A Public Register and how we label them.

Please note where the Document Name is preceded by “Back-Scan” this means that the document was digitised during a scanning project to transfer paper records into electronic records.

Folder Name

Document Name

What the document is

Enforcement

Formal Docs

PPC Regulations 2000 – Regulation 19

Enforcement Notice issued under Regulation 19 of the Pollution Prevention and Control (Scotland) Regulations 2000

Formal Docs

PPC Regulations 2000 – Regulation 20

Enforcement Notice issued under Regulation 20 of the Pollution Prevention and Control (Scotland) Regulations 2000

Formal Docs

PPC Regulations 2012 – Regulation 55

Enforcement Notice issued under Regulation 55 of the Pollution Prevention and Control (Scotland) Regulations 2012

Formal Docs

PPC Regulations 2012 – Regulation 56

Enforcement Notice issued under Regulation 56 of the Pollution Prevention and Control (Scotland) Regulations 2012

Formal Docs

PPC Regulations 2012 – Regulation 63(2) Info Notice

Notice requiring further Information issued under Regulation 63(2) of the Pollution Prevention and Control (Scotland) Regulations 2012

Permit Determination and Administration

Adverts and Representations

Advert Representations

Representations received as a result of an advertisement placed in newspapers

Adverts and Representations

Back-Scan – Permit Adverts

Confirmation from Operator that advertisement has been placed in newspapers with copies of adverts

Adverts and Representations

Back-Scan – Permit Consultation Responses

Response received from a statutory consultee

Adverts and Representations

Back-Scan – Permit PPD Documentation

Draft Permit/Refusal document, draft Decision Document and Non-Technical Summary required to be published as part of the Public Participation Directive

Adverts and Representations

Back-Scan – Permit Representations

Representations received as a result of an advertisement placed in newspapers

Adverts and Representations

Confirmation of Advertisement

Confirmation from Operator that advertisement has been placed in newspapers with copies of adverts

Adverts and Representations

Consultation Responses

Response received from a statutory consultee

Adverts and Representations

Notice to Advertise

Notice sent to Operator requesting that they advertise the application in the press

Adverts and Representations

PPD Documentation

Draft Permit/Refusal document, draft Decision Document and Non-Technical Summary required to be published as part of the Public Participation Directive

Correspondence

Correspondence

Any correspondence received from the Operator / Applicant

Formal Docs

Application Documentation – Extension Agreement

Agreement from an applicant to extend the determination period of an application

Formal Docs

Application Documentation – Further Information Response

Information received as a result of a Further Information Request being issued

Formal Docs

Application Documentation – New

An application for a new licence at a site

Formal Docs

Application Documentation – Operator Change (PPC Reg 12)

Operator Change (PPC Reg 45)

A request from an operator to change an activity on site under the PPC Regulations

Formal Docs

Application Documentation – Surrender

An application to surrender an existing licence

Formal Docs

Application Documentation – Transfer

An application to transfer a licence from one operator to another

Formal Docs

Application Documentation – Variation

An application to change an activity in an existing licence

Formal Docs

Back-Scan - Application Information Request

A Notice requesting further information in support of an ongoing application under either Schedule 4 or Schedule 7 of the PPC Regulations

Formal Docs

Back-Scan - Application Information Response

Information received as a result of a Further Information Request being issued

Formal Docs

Back-Scan - Application Licence

An application for a new licence at a site

Formal Docs

Back-Scan - Application Surrender

An application to surrender an existing licence

Formal Docs

Back-Scan - Application Transfer

An application to transfer a licence from one Operator to another

Formal Docs

Back-Scan - Application Variation

An application to change an activity in an existing licence

Formal Docs

Back-Scan – Permit Formal Docs Consolidation

A new licence created from the consolidation of the existing licence with any variations granted since the original licence was issued

Formal Docs

Back-Scan – Permit Formal Docs Licence

The original licence

Formal Docs

Back-Scan – Permit Formal Docs Operator Change

A change to an existing licence covered under either Reg 12 or Reg 45 but not requiring a formal variation

Formal Docs

Back-Scan – Permit Formal Docs Operator Variation

A variation to the original licence issued as a result of an application for change from the Operator

Formal Docs

Back-Scan – Permit Formal Docs Refusal

A notice confirming SEPA’s refusal of an application made either for a new licence, variation, surrender or transfer

Formal Docs

Back-Scan – Permit Formal Docs SEPA Variation

A variation to the original licence issued as a result of a decision being taken by SEPA to do so

Formal Docs

Back-Scan – Permit Formal Docs Surrender

A Notice confirming SEPA’s agreement to the surrender of an existing licence

Formal Docs

Back-Scan – Permit Formal Docs Transfer

Endorsement of the existing licence to confirm the change from one operator to another

Formal Docs

Back-Scan – Permit Formal Docs PPD Documentation

A change to an existing licence covered under either Reg 12 or Reg 45 but not requiring a formal variation

Formal Docs

Further Information Notice/Request

A Notice requesting further information in support of an ongoing application under either Schedule 4 or Schedule 7 of the PPC Regulations

Formal Docs

Licence – Appeal

Information regarding an Appeal made in respect of a decision made by SEPA

Formal Docs

Licence – Consolidation

A new licence created from the consolidation of the existing licence with any variations granted since the original licence was issued

Formal Docs

Licence – New

The original licence

Formal Docs

Licence – Non Statutory Termination

A licence that has been terminated by SEPA as the Operator no longer exists (eg Company has been dissolved)

Formal Docs

Licence – Operator Change

A change to an existing licence covered under either Reg 12 or Reg 45 but not requiring a formal variation

Formal Docs

Licence – Refusal

A notice confirming SEPA’s refusal of an application made either for a new licence, variation, surrender or transfer

Formal Docs

Licence – Revoked

A notice confirming SEPA’s decision to remove a licence from an Operator

Formal Docs

Licence – Surrender

A Notice confirming SEPA’s agreement to the surrender of an existing licence

Formal Docs

Licence – Transfer

Endorsement of the existing licence to confirm the change from one operator to another

Formal Docs

Licence – Variation – Operator Variation

A variation to the original licence issued as a result of an application for change from the Operator

Formal Docs

Licence – Variation – SEPA Variation

A variation to the original licence issued as a result of a decision being taken by SEPA to do so

Formal Docs

Management/Working Plans

Management or Working Plans submitted to SEPA by the operator which provides information on how they will manage their site operations

Monitoring and Reports

Back-Scan – Permit Inspection Reports

Report on an inspection carried out by SEPA

Monitoring and Reports

Back-Scan – Permit Monitoring

Monitoring reports submitted to SEPA by an Operator

Monitoring and Reports

Back-Scan – Permit Monitoring Annual Report

Monitoring reports submitted to SEPA by an Operator – this will be used to identify all reports from a specific year or an Annual Report submission

Monitoring and Reports

Back-Scan – Permit Monitoring Quarterly Report

Monitoring reports submitted to SEPA by an Operator – this will be used to identify all reports from a specific quarter or a Quarterly Annual Report submission

Monitoring and Reports

CQA Plan

This is a Construction Quality Assurance Plan that an Operator has submitted to SEPA in respect of Landfill sites

Monitoring and Reports

Incident Report

Report from an Operator on an Incident that occurred on site and the remedial action they have taken

Monitoring and Reports

Inspection

Report on an inspection carried out by SEPA

Monitoring and Reports

Monitoring

Monitoring reports submitted to SEPA by an Operator